Minutes 18th May 2017 (Annual Meeting)

Annual Meeting of the Parish Council held at 7:55PM on Thursday 18th May 2017 at Bromyard and Winslow Town Council Offices


Present: Paul Friend (Chairman), David Boddington, Dave Cave, Roger Steeds, Karen Rock, Clive Brazier, Shaun Simpson, Helen Allan, Gill Williams
In attendance: David Hunter-Miller (Clerk), Nigel Shaw (Ward Councillor), members of the public

1. Election of a Chairman
Paul Friend was nominated for Chairman by Dave Cave and seconded by Roger Steeds and was elected unanimously.

2. Apologies for absence
Apologies received from Pete Stoddart and Janet Green.

3. Declarations of Interest
Cllr Friend declared a non- pecuniary interest in item 13.4 – To consider a request from Bringsty Common Manorial Court for continued funding of £200 towards the Bringsty football pitch maintenance

4. Dispensations
Nil received.

5. To consider and adopt the minutes from the Parish Council meeting on the 20th April 2017
The minutes of Parish Council meeting on the 20th April 2017 were approved by the Council and signed by the Chairman as a true record.

6. Progress Reports

7. Open Session:
1. Public participation (10 minutes)

8. Planning

1. P171245/F – Barns at Hainscroft, Hainscroft Track, Whitbourne, WR6 5RE. Conversion of barn into a residential dwelling.
The Parish Council raised no objections to these proposals.
2. 171510 – The Dairy, Brockhampton Offices, Brockhampton, HR1 4SE. Change of use of residential part of property to offices with removal of ensuite. Additional parking at village hall.
It was identified that this application did not concern Brockhampton Group Parish Council.

9. To consider purchase of replacement notice boards
Following a discussion on the condition of the notice boards it was agreed that a new notice board be provided by the school. The Greenbarnes PDN at £1139.35 was considered the most suitable and it was agreed that the Clerk would order one.

It was noted that the notices affixed to the board at Linton were still being vandalised. A replacement board at this location would be considered in the future, budget permitting.

10. To review the Inventory of Assets
A review of the Parish Councils assets was undertaken.

11. To review the Risk Register
A risk register was considered and would be updated by the Clerk following any comments received from Councillors.

12. Further consideration of draft letters circulated by Cllr Steeds
Clater Park drainage – plans had apparently been submitted to and approved by Herefordshire Council. Nigel Shaw offered to make further enquiries.

Bylaws – the BDCA minutes showed that it was accepted that statements made concerning the bylaws were incorrect. BDCA minutes also discussed better publishing of the bylaws. It was agreed that no further action was required at this time.

Permanent fencing of downs – it was agreed to await further developments.

13. Finance:

1. Clerks salary and expenses £221.99
2. HMRC PAYE £45.40
3. Multifunction scanner / printer £138.97
4. To consider a request from Bringsty Common Manorial Court for continued funding of £200 towards the Bringsty football pitch maintenance
All payment were approved.
5. To arrange signing of bank mandate forms
The bank mandate forms were signed.
6. To agree appointment of internal auditor
The Council agreed to appoint HALC to undertake its internal audit.
7. To review insurance cover
The Council agreed to renew the insurance cover at a cost of £297.20.
8. To approve year end accounts
The Council considered and approved the year end accounts and bank reconciliation.
9. To consider increasing contracted hours of the Clerk
The Council considered the additional duties of the Parish Clerk and agreed an increase to 6.5 hours per week.

14. Councillors’ reports and Items for the next agenda
Cllr Boddington provided an update on surfacing repairs at Linton.

Cllr Shaw provided an update on planning application P170759/F (New Barns, Norton -application for variation of condition 4 of planning permission P152248/F. To allow boarding of 80 dogs). A resident had raised objections regarding the likely noise increase and mitigation measures had been suggested.
The court date pertaining to Saltmarshe had been postponed to the 15th June 2017.

Cllr Steeds suggested that interest should be renewed in the proposals to provide a leisure route into Bromyard along the disused railway line.

Cllr Williams reported that the junction at B4203 Downs Road was had reduced visibility due to overgrown vegetation.

The following items were agreed for the next agenda
• Consideration of Layby on A44 and suggestion to close it permanently
• Consideration of issues with motocross track

15. Date of the next meeting
15th June 2017 at 7:30PM.


The meeting closed at 9:29PM.