Minutes 22 April 2020

Online meeting of Brockhampton Group Parish Council at 7:30PM on Wednesday 22nd April 2020 via ‘Zoom’


Present: Clive Brazier, Helen Allan, Lindsey Vernalls, Shaun Simpson
In attendance: David Hunter-Miller (Clerk), Nigel Shaw (Ward Councillor)

1. Apologies for absence
No apologies were received.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Nigel Shaw circulated a written report as follows:

As parish council and other meetings are now being held virtually I thought it appropriate to provide a written report rather than rely on the vagaries of video communication. My time during the meeting can then be best used to answer questions or take questions away to be answered later.

I am sure that you are all suffering from a certain degree of information overload from a myriad of organisations, through social media and even direct in the post from No.10 Downing Street. I have deliberately held back from adding to this avalanche of well meant, relevant advice.

With this document I am circulating three short papers which you are free to distribute or use as you think fit. One covers Herefordshire Council’s response to the Covid19 outbreak and includes important information about support for vulnerable groups, the second is an analysis of the affect that the virus might have on the county which I am sure you will find illumination, and the third is a document, again with advice and contact details from our MP Bill Wiggin.

More locally I’ve the following information to share with you:-

Bromyard Helping Hands Food Bank
Please let us know if you are having difficulties buying everyday food, toiletries, cleaning products etc. We are here to support you, please get in touch:

Ring Herefordshire Council on 01432 260027 to register for support. Your enquiry will be passed to the team in Bromyard. You will then be able to order food from the Co-op and pay. We will collect it and deliver to your home.

Food Bank
Please Contact Citizens Advice Herefordshire by text on 07860 077311 including your name, postcode and the type of advice needed or email advice@citizensadviceherefordshire.org.uk. They will then pass your request to us to prepare a food box.

You could ring us directly between 09.30 -13.00 with a food box request and we will deliver in the afternoon 07942 672077
If you would like to help with a food/money donation – call Allyson on 07860 140962 or St Peters Church on 07948 903750 admin@stpetersbromyard.org.uk
Bromyard Speed Festival are kindly helping us raise money please go to: www.bromyardspeedfestival.co.uk to donate via PayPal
The volunteer contact for the food bank is: Allyson Reeves www.allysonreeves.co.uk 07860 140962 or 01885 788179


Residents requiring help because they are self-isolating should contact Herefordshire Council on 01432 260027.

Bringsty Common Manorial Court also has a new Facebook page and the Chair, Catherine Fuller is coordinating help needed locally to the Common. Contact her on 01886 821403.

Gigaclear is continuing work in Linton and Brockhampton parish and elsewhere in the ward to connect properties without access to fast broadband. Residents will have seen trenching works in the A44 linking Bringsty Common and Meadow Green with Bromyard Downs. About 8km of conduit are expected to have been laid in the area by end of May with the distribution boxes being made live shortly thereafter. Fibre will then be blown and connections will begin. There will be a minority 20% of the remaining connections that won’t see their service until early next year.

Road repairs are just starting to catch up with the damage of the winter. Just outside the parish, Tidbatch Lane has received over 50 patches and other repair; the velocity repairing machine should now be seen in other areas of the ward during the warmer months.


As I predicted, the Marches LEP have asked for £3.8m of grant funding supplied to deliver the South Wye Transport Package, to be repaid, contrary to the views that the current administration put forward last year. Following the LEP Board meeting in March a solicitors letter is expected.
Work to resurface the B4203 around Upper Sapey crossroads went ahead after a two day delay. Work on Station Road, Bromyard has been curtailed because of staff reductions caused by the virus.

Most officers are now working from home, and many have been re-deployed to handle the social services side of the Covid19 response, through the Community First response team. For that reason reduction or delay in service from non-covid related activity may be experienced if you are trying to contact the council.

The Council is to trial video conferencing, using Zoom in order to run public meetings. My audit and governance meeting on 5th May is likely to be the first public meeting to be held in this way. Following changes to the law the main Council meeting on 23rd May has however been postponed. A date in September has been reserved.

Over 3048 business grants have been processed by Council staff, with just under £35m already sent to businesses in the county, relating to the £10k or £25k grants applicable to businesses in the retail or leisure sectors. Most of my email enquiries have been to do with these grants.

I too am working from home and not going out unnecessarily. Please do contact me if you have any concerns about a vulnerable member of the community.

4.2. Bromyard Downs Common Association
It was noted that meetings of the BDCA had been cancelled for the duration of the Coronavirus lockdown.

4.3. Bringsty Common Manorial Court
It was noted that meetings of the BCMC had been cancelled for the duration of the Coronavirus lockdown.

4.4. Public participation
No questions were received.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meetings on the 19th February 2020 and 18th March 2020
It was resolved to adopt the minutes as a true record and they would be duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were currently three vacancies on the Parish Council and applications from parishioners were welcomed.

6.2. Light pollution, Bromyard Downs
Nigel Shaw confirmed that he had written to Polytec-Holden alerting the Maintenance Manager of the request to shroud or redirect the lights in the storage yard if at all possible to reduce the glare seen from the Downs.

6.3. Notice board
It was noted that the Clerk had installed the new noticeboard at Linton before the Coronavirus lockdown.

7. Correspondence

7.1. Herefordshire Council: Updated position statement regarding development in the River Lugg and Wye catchment areas
The updated position statement from Herefordshire Council was noted; developments within the River Lugg and River Wye catchment areas are now subject to a number of restrictions in order to control phosphate levels.

7.2. Herefordshire Council: To note that a new County Plan has been adopted
The new County Plan was noted.

7.3. Herefordshire Council: Rural services delivery grant scheme
It was noted that funding was available to improve access for rural residents and people with limited or no access to public transport and private car transport.

7.4. Herefordshire Council: Parish precepts update
The precept figures for Herefordshire had been confirmed. Brockhampton Group Parish Council remains one of the most cost effective parish councils in the whole county.

7.5. Parishioner: Comments regarding recent planning applications and drainage matters at Clater Park
Correspondence had been received regarding drainage and planning matters related to Clater Park; the content was noted.

8. Planning

8.1. P200781/FH: Little Burley Farm Bringsty Worcester Herefordshire WR6 5TG. Proposed first floor balcony to rear.
It was resolved that the Parish Council had no objections or concerns.

9. Neighbourhood Development Plan

9.1. Clerk’s Delegation
It was noted that the Clerk has exercised delegated authority to finalise the recommended housing site allocations for inclusion in the first draft of the NDP as follows:

BGPC Housing area requirement – 30 properties

• Dwellings already completed or with planning permission (to present) – 6 properties
• Windfall allowance (to 2031) – 9 properties
• Site 9 (land to the west of Malvern Road) – 10 to 12 properties
• Site 13 (land at The Bannut) – 5 properties
• Site 16 (land at The Live and Let Live public house) – 0 properties (but included in settlement boundary)

Potential total housing delivery – 30 to 32 properties

All other sites have been discounted as not being viable and will not be taken forward.

The parish council’s planning consultant was working on the first draft plan and it was hoped that this would be available for consideration by the end of May 2020.

10. Parish matters for discussion/decision

10.1. Coronavirus
It was considered that the support mechanisms already in place were proving effective and no further action was considered necessary at this time. Parishioners experiencing any difficulties or issues are encouraged to contact the Parish Council who would endeavour to assist or point them in the direction of the appropriate agency or organisation.

10.2. Annual Meetings
It was resolved to hold the Annual Parish Meeting at 7:30PM on Wednesday 20th May 2020 and the Annual Meeting of the Parish Council at 7:45PM, or immediately following the conclusion of the Annual Parish Meeting, on Wednesday 20th May 2020.

10.3. Bus shelter (Linton)
It was noted that the bus shelter has been dismantled following storm damage and that an insurance claim has been submitted. A number of residents had been in touch to request that the bus shelter was not replaced as it attracted anti-social behaviour and littering; accordingly it was resolved to install a bench at this location, subject to the insurance claim being settled and funding being available.

10.4. Climate change action plan
It was resolved to defer discussion of this until a future meeting.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. 2019/20 Accounts
It was resolved to approve the 2019/20 end of year accounts.

11.4. Invoices

11.4.1. David Hunter-Miller (salary and expenses): £595.72
11.4.2. HMRC (PAYE): £131.80
11.4.3. Worcestershire County Council Pension Fund: £231.63
It was resolved to settle the above invoices.

11.5. Clerk’s delegation

11.5.1. David Hunter-Miller (salary and expenses): £505.96
11.5.2. HMRC (PAYE): £44.00
11.5.3. Worcestershire County Council Pension Fund: £177.13
The above payments, made between scheduled meetings, were noted.

12. Councillors’ reports and Items for the next agenda
It was resolved to add the following items to the next agenda:
• Light pollution, Bromyard Downs (update)
• Second hand bus shelter (A44)
• Bus shelter (Linton) insurance claim and replacement bench

13. Date of the next meeting
The Annual Parish Meeting will be held at 7:30PM on Wednesday 20th May 2020.

The Annual Meeting of the Parish Council will be held at 7:45PM, or immediately following the conclusion of the Annual Parish Meeting, on Wednesday 20th May 2020.

The meeting closed at 20:10PM.