Minutes 21 October 2020

Online meeting of Brockhampton Group Parish Council at 7:30PM on Wednesday 21st October 2020 via ‘Zoom’


Present: Clive Brazier (Chairman), Shaun Simpson, Helen Allan, David Boddington, Karen Rock
In attendance: David Hunter-Miller (Clerk), Nigel Shaw (Ward Councillor), Catherine Fuller (Chair Bringsty Common Manorial Court)

1. Apologies for absence
It was resolved to approve apologies from Lindsey Vernalls.

It was resolved to approve apologies from Dave Cave who was unable to attend virtual meetings due to technology issues.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Nigel Shaw provided a report as follows:
• Following speeding concerns raised (see item 7.1 and 7.2) discussions had taken place with Herefordshire Council’s Accident Investigation Team and the Police Traffic Management Advisor and it was hoped that speed enforcement would be undertaken on the A44 in the next few weeks.
• Work is planned by Balfour Beatty Living Places to re-cut the verge grips across Bringsty Common to improve surface water drainage.
• Gigaclear were continuing works in the area to improve broadband infrastructure.
• Herefordshire had so far fared better than the national average with regard to Covid cases, although there had been a number of localised outbreaks across the county.

4.2. Bromyard Downs Common Association
It was understood that Bromyard Downs Common Association had still not been able to meet virtually.

4.3. Bringsty Common Manorial Court
It was noted that the Manorial Court had recently had their Annual General Meeting online.

4.4. Public participation
Catherine Fuller (Chair Bringsty Common Manorial Court) raised concerns regarding speeding vehicles using the A44 (item 7.1).

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 16th September 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were still two vacancies on the Parish Council and applications from parishioners were welcomed.

6.2. Light pollution, Bromyard Downs
No further update was available.

6.3. Bus shelter (A44)
The consultation for the proposed new bus shelter at Bringsty ended on the 16th October 2020 and it was hoped that works to install the shelter could now proceed shortly.

6.4. Bus shelter (Linton)
It was noted that delivery and installation of the replacement bus shelter had been provisionally booked for Friday 23rd October 2020.

7. Correspondence

7.1. Bringsty Common Manorial Court: Seeking support for a lower speed limit and better enforcement on the A44 through Bringsty.
Concerns had been raised regarding the excessive speed of vehicles using the A44 and the number of road traffic accidents related to speeding. It was felt that accessing the A44 from any of the numerous private access tracks and driveways was particularly difficult and dangerous.

It was resolved to write to Herefordshire Council and the Police to:
• Endorse the concerns raised by the Bringsty Common Manorial Court regarding excessive vehicle speeds on the A44.
• Support the request for a lower speed limit to be considered
• Request that other speed reduction measures are considered, such as SLOW markings, gateway features or a Vehicular Activated Sign (VAS). Whilst limited funds are available locally to fund such measures, it was suggested that an application could be made for the Police’s Safer Roads Fund or the Local Policing and Community Ambassador’s Fund.

It was noted that Nigel Shaw (Ward Councillor) had already been successful in arranging for speed enforcement to be undertaken at this location in the future.

7.2. Resident: Vehicle speeding concerns relating to the A44.
A resident had raised similar concerns regarding speeding vehicles using the A44 and it was hoped that the measures outlined in item 7.1 would help to resolve the issue.

7.3. Ministry of Housing, Communities & Local Government: ‘Planning for the Future’ consultation.
The above consultation was noted.

7.4. Herefordshire Council: Review of current arrangements for dealing with code of conduct complaints.
The above review was noted.

8. Neighbourhood Development Plan

8.1. To receive an update
It was noted that that the NDP ‘Regulation 14’ stage consultation had gone live, all comments must be received by 5:00PM on Monday 7th December 2020 for them to be taken into account. Following conclusion of the consultation exercise all feedback would be considered by the Parish Council’s consultant, DJN Planning, with a view to making any changes to the draft plan as appropriate.

9. Planning

9.1. P203008/FH: Woolner House, Stonehouse Lane, Bringsty, Worcester, Herefordshire, WR6 5TF. Proposed 10m x 5.5m free standing brick-built structure with a lightweight single pitch roof.
It was resolved that the Parish Council had no objections or concerns.

9.2. P203238/FH: The Willows, Bringsty, Worcester, Herefordshire, WR6 5UP. Proposed single-storey rear extension.
It was resolved that the Parish Council had no objections or concerns.

10. Parish matters for discussion/decision

10.1. Hereford Green Network: To consider joining (£50.00 annual membership).
The Chair would seek further information from the Hereford Green Network and prepare a report for consideration at a future meeting.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Invoices

11.3.1. David Hunter-Miller (salary and expenses): £507.43
11.3.2. HMRC (PAYE): £120.80
11.3.3. Worcestershire County Council Pension Fund: £196.80
11.3.4. David Hunter-Miller (NDP expenses): £239.29
11.3.5. DJN Planning Limited (NDP consultant): £530.00
11.3.6. Plancopy and Print Services Ltd (NDP printing): £68.10
It was resolved to settle the above invoices and cheques were duly signed.

11.4. Direct Debits

11.4.1. 24/09/20 Information Commissioner (registration): £35.00
The above Direct Debit payment was noted.

12. Councillors’ reports and Items for the next agenda
It was noted that work in respect of planning application P200018/FH had started on site (Clater Park, Bringsty, Worcester, Herefordshire, WR6 5TP – proposed conversion of stables to gym, workshop, children’s playroom and home office, proposed installation of doors to open car port and construction of north and west walls).

It was resolved to add the following items to the next agenda:
• Budget and precept setting
• A44 vehicle speeding concerns (update)
• Hereford Green Network membership

13. Date of the next meeting
The next scheduled meeting is at 7:30PM on Wednesday 18th November 2020.

A resolution was passed to exclude members of the public due to the confidential nature of the following items.

14. Clerk’s Contract: To note the National Joint Council for Local Government Services (NJC) agreement to increase the minimum leave entitlement from 21 to 22 days per annum, backdated to April 2020.
The above change to the Clerk’s contract was noted.

The meeting closed at 8:31PM.