Minutes 2 February 2022

Meeting of Brockhampton Group Parish Council at 7:30PM on Wednesday 2nd February 2022 at Bromyard & Winslow Town Council Offices, HR7 4DU

Minutes 02/2022

Present: Clive Brazier (Chair), David Boddington, Marianne Boddington, Pete Stoddart, Viv Burdon (from 7:35PM)
In attendance: David Hunter-Miller (Clerk), Cathy Fuller (Chair Bringsty Common Manorial Court), Nigel Shaw (Ward Councillor)

1. Apologies for absence
Apologies were noted from Helen Allan and Karen Rock.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Co-option
It was resolved to co-opt Viv Burdon onto the Parish Council; she signed the Declaration of Acceptance of Office and joined the meeting from 7:35PM.

5. Open Session
The meeting was adjourned for the open session.

5.1. Ward Councillor
Nigel Shaw provided a report as follows:

BGPC Specific
Early in the month new headwalls on drainage system and ditching works were installed between the Old Post Office and “Falling Waters”.

The Bromyard Downs Commoners Association met on the 25th Jan but I couldn’t attend because of a clash with North Bromyard Parish Council where the B4203/B4204 junction was to be discussed, with 29 members of the public present.

Bringsty Common (see below) are planning a beacon- this will be in the Linton Parish part of the common.

Bromyard specific
The Bromyard Centre (Halo) showers working as of early January, following a delay for new fittings.

The work to realign the end of Rowberry Street by the zebra crossing by the Post Office which had been scheduled to take place beginning in January has now been scheduled at the end of February.

BBLP have published a revised annual plan for the public realm, although the local Councils should have received invitations to a virtual presentation on the same for the Bromyard area? As previously I have requested that further detail on the works is supplied, especially as the revised plan has a reduced number of works.

I raised the issue of building debris outside 21A Sherford Street again with Planning Enforcement, and am sending weekly photographs to officers.

Work to repair a collapsed drain affecting A44 drainage from the vicinity of Petty Bridge to Frog Lane has been completed.

The Hop Pole planning application has not yet been considered by the planning officer.

Elsewhere in the Ward
Works to improve the Upper Sapey (High Cross) crossroads are took place beginning in early November. New signage is still awaited. Another accident took place last week with a vehicle not stopping at the crossroads when approaching from the Tenbury direction, despite the new rumble strips and surface markings.

Confirmation has been received from HC that there is no 30mph limit in Upper Sapey village. The parish council may want to request that BBLP measure road speeds there and request that the village be considered for a TRO to introduce a 30mph zone?

The date for the appeal hearing in respect of The Live in Whitbourne has still not been advised by the court, but a meeting on 13th January should have set a date. I await an update. I noted gullies along the A44 in the vicinity of the old railway bridge by Linton as blocked. Please do continue to report potholes and blocked gullies.

The inspector’s decision of the appeal at Crumplebury allows Weddings to take place, but dose not extend the time limit for amplified music beyond 11pm.

A further full council meeting (the budget meeting) is planned on 11th February. The administration proposes the maximum 2.9% increase in council tax which includes a 1% social care precept.

In respect of the Queen’s Platinum Jubilee I note plans for a street party in Whitbourne on the 4th June and plans for an event and the firing of a beacon on Bringsty Common on 2nd June.

5.2. Bromyard Downs Common Association
It was noted that the Bromyard Downs Common Association met on the 25th January 2022.

5.3. Bringsty Common Manorial Court
Cathy Fuller provided a report as follows:

The aim of Bringsty Common Manorial Court is to ensure “Bringsty Common remains a place where residents and visitors alike can safely enjoy the physical and mental well-being from visiting or living in a peaceful and beautiful landscape. We will enhance the sense of community, honour our heritage, increase the bio-diversity of the Common and contribute to CO2 reduction.” How far have we got in the last year?

With limited opportunities for face- to -face communication in addition to quarterly Zoom meetings for residents, a Bringsty Common Manorial Court Facebook site was established, which now has nearly 50 members. Do join this site if you haven’t already, it is an excellent opportunity to share ideas and hear news. If you have difficulties finding the site or just want regular updates, please contact me.

As face-to face meetings get safer we are planning to community social event to celebrate the Platinum Jubilee on 2nd June. If we get sufficient funding. This will include games, bouncy castle and stalls open from mid-afternoon and lighting of a beacon in the evening. Further details to follow and anyone interested in helping would be most welcome. The event will be open to all and we hope to have most Brockhampton and Bringsty residents.

Biodiversity and Carbon Reduction
The Conservation group has gained advice, arranged visits and guided walks from Hereford Wildlife Trust, Butterfly Conservation, organised work parties to replace scrub and bracken with wild-flowers and native trees, and managed the grasslands to promote greater biodiversity. We have gained funding to implement a woodland management plan which will curb overgrowth of scrub, allowing veteran trees space to thrive and enhance the environment. A pilot to control bracken in the area next to one of the woodlands will also be undertaken shortly including extra cutting and planting of native trees. Volunteers are needed to ensure the conservation plans can be achieved please.

Health and Safety
A defibrillator has been installed next to Bringsty Living. Serious accidents mean speed control on the A44 continues to be a concern and we now have the support of both parish councils and speed limit enforcement is happening. A reduction in the speed limit continues to be a longer-term aim. Fire safety remains one of the largest concerns for residents and after fires on the Common a fire assessment resulted in widening of the tracks.

The Common has a wealth of history, including listed buildings, the Drovers Pond, the Gospel Oak and a range of native trees. All of which we strive to preserve. Heritage stories and photos are being shared on the Facebook site and residents are encouraged to add to these or the Commoner.

Mental Health and Well-Being
The community hub, established to offer help and support to residents initially during the pandemic is still available to anyone who needs help and assistance. The peace and beauty of the Common continues to enhance mental health and well-being for all who live and visit. The new bus shelter has hopefully improved this experience and encouraged more visitors. The football pitch is still maintained with contributions from Brockhampton Parish Council and used for a variety of activities during the pandemic. Lack of litter on the Common is thanks to volunteers tidying up.

The withdrawal of Natural England funding meant we might have only had enough funds to continue maintaining the tracks and the grasslands for the next five years. we have had an offer of some additional funding from the council which we are in the process of securing. We are grateful for donations we have received from Butterfly Conservation, Morgan Motors and Gigaclear. We are seeking funding from Brockhampton and Whitbourne Parish Council to enable us to celebrate the Jubilee as outlined above.

It was noted that a community event was being planned to celebrate the Queen’s Platinum Jubilee, with a beacon, stalls and ‘street party’ on the common. A funding contribution was sought from the Parish Council (item 10.2) and assistance was sought in promoting the event.

5.4. Hereford Green Network
No matters were reported.

5.5. Public participation
No questions were received.

The meeting resumed following the open session.

6. To consider and adopt the minutes from the Parish Council meeting on the 17thNovember 2021 and 19th January 2022
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

7. Progress reports

7.1. Councillor vacancies
It was noted that there were three vacancies on the Parish Council and enquiries from parishioners were welcomed. It was resolved to advertise the vacancies via the Parish Council’s website newsletter facility.

7.2. Memorial to former Councillor and Chairman Dave Cave
It was noted that the memorial bench and dedication plaque had been installed successfully.

7.3. Bus shelter vandalism
It was noted with disappointment that the Bringsty bus shelter had been vandalised with paint.

7.4. Light pollution issues
It was noted that Brockhampton Primary School was floodlit at night and enquiries would be made to see if this could be reduced.

8. Correspondence

8.1. Parishioner: Bromyard Downs littering concerns.
The concerns over fly tipping and littering were noted.

8.2. Edwyn Ralph Residents Association: Neighbourhood Development Plan ‘regulation 14’ consultation.
It was resolved to write in support of the NDP.

8.3. Association of Democratic Services Officers: Petition for Councils in England to have the choice to meet remotely.
It was resolved that the Parish Council were supportive of the petition.

8.4. Herefordshire Council: Herefordshire Local Plan 2021-2041 Strategic Spatial Options consultation and invite to Spatial Options Information Evening, 7:00PM Thursday 3rd February 2022.
The above invite was noted. A recording of the meeting would be circulated with members when available.

9. Planning

9.1. Neighbourhood Development Plan
It was resolved to seek the advice of Herefordshire Council regarding restarting the NDP process and identifying further potential sites for development.

9.2. P214233/FH: Beech Cottage, The Downs, Bromyard, Herefordshire, HR7 4NY. Proposed two storey extension to side of property.
It was resolved that the Parish Council had no objections or concerns.

9.3. P214313/FH: Fairfield Cottage, Burying Lane, The Downs, Bromyard, Herefordshire, HR7 4NX. Proposed additional storey to existing rear extension.
It was resolved that the Parish Council had no objections or concerns.

9.4. P214629/F: Land at Linton Trading Estate, Linton, Bromyard, Herefordshire, HR7 4QT. The proposed erection of a new office, storage and manufacturing building.
It was resolved that the Parish Council would comment that the proposals were likely to generate additional vehicle movements which would impact upon the junction with the A44; accordingly consideration should be given to suitable junction improvements and speed reduction measures.

9.5. P214672/F: Unit C, Linton Trading Estate, Bromyard, Herefordshire, HR7 4QT. Proposed extensions and alterations to existing industrial unit.
It was resolved that the Parish Council would comment that the proposals were likely to generate additional vehicle movements which would impact upon the junction with the A44; accordingly consideration should be given to suitable junction improvements and speed reduction measures.

10. Parish matters for discussion/decision

10.1. Smart Water: To receive an update on the purchase of Smart Water kits and to review distribution to parishioners.
It was resolved to draft a letter to accompany the roll out of Smart Water kits, which would then be hand delivered to parishioners.

10.2. Queen’s Jubilee: To consider possible events for the Queen’s Platinum Jubilee 2022.
It was resolved to sponsor Bringsty Common Manorial Court’s proposed Queen’s Platinum Jubilee celebrations with a £250.00 donation.

11. Finance

11.1. Internal Auditor: To consider the appointment of an Internal Auditor to review the 2021/22 accounts.
It was resolved to appoint Iain Selkirk FCA to provide the internal audit of the Parish Council’s 2021/22 accounts.

11.2. Bank mandate
It was noted that the bank mandate paperwork had been approved and David Boddington was now a signatory on the Parish Council’s bank account.

11.3. Budget expenditure
It was resolved to approve the budget expenditure.

11.4. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.5. Invoices

11.5.1. David Hunter-Miller (salary and expenses): £363.94
11.5.2. HMRC (PAYE): £80.60
11.5.3. Worcestershire County Council Pension Fund: £131.26
11.5.4. Whitbourne Village Hall (room hire): £48.00
11.5.5. Whitbourne Village Hall (room hire): £12.00
11.5.6. SmartWater Group (SmartWater kits): £2041.20
It was resolved to settle the above invoices and cheques were duly signed.

11.6. Clerk’s Delegation

11.6.1. 15/12/21 – David Hunter-Miller (salary and expenses): £353.48
11.6.2. 15/12/21 – HMRC (PAYE): £80.40
11.6.3. 15/12/21 – Worcestershire County Council Pension Fund: £131.26
The above delegated payments were noted.

12. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• Donation to BCMC for jubilee celebrations (£250.00)
• Smart Water roll out update

13. Date of the next meeting
The next scheduled meeting is at 7:30PM on Wednesday 16th March 2022.

The meeting closed at 9:08PM.