Minutes 17 March 2021

Online meeting of Brockhampton Group Parish Council at 7:30PM on Wednesday 17th March 2021 via ‘Zoom’

Minutes

Present: Clive Brazier (Chair), Helen Allan, Shaun Simpson, David Boddington, Karen Rock
In attendance: David Hunter-Miller (Clerk), Nigel Shaw (Ward Councillor)

1. Apologies for absence
No apologies received.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Nigel Shaw provided a report as follows:
• There had been a successful prosecution for fly tipping on the Bromyard Downs.
• The new bus shelter at Bringsty had been the target of arson which had damaged the roof. This had been reported to the Police. Repairs were being coordinated locally.
• A further fire had been started on Bringsty Common; the Fire Brigade had attended.

4.2. Bromyard Downs Common Association
The following update was received:
• Volunteers were managing well during the difficult lockdown restrictions.
• A policy on Ash dieback was being prepared.
• A memorial bench to Dave Cave was being explored.
• Elements of the Stewardship Scheme were under review.

4.3. Bringsty Common Manorial Court
The following update was received:
• The cutting of the fire breaks was under review.
• An enquiry had been received regarding a new memorial bench.
• The planting of additional wildflower plugs was being considered.

4.4. Hereford Green Network
A number of useful articles would be shared on the Parish Council’s website.

4.5. Public participation
No questions were received.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 17th February 2021
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were currently three vacancies on the Parish Council and enquiries from parishioners were welcomed.

6.2. Bus shelter (Bringsty)
The new bus shelter at Bringsty had been the target of arson which had damaged the roof. This had been reported to the Police. Repairs were being coordinated locally.

6.3. Light pollution, Bromyard Downs
No update was available.

6.4. Memorial to former Councillor and Chairman Dave Cave
It was noted that the BDCA were making arrangements for the proposed memorial bench.

7. Correspondence

7.1. Resident: Road traffic concerns relating to the B4203, Saltmarshe to Sandycross.
It was noted that Herefordshire Council had reviewed the location but, as there was no history of recorded injury accidents at this location, no traffic calming measures were currently proposed for the area.

7.2. Resident: Pre-order consultation for proposed diversion of footpath LTB11 (part) in the parish of Linton.
It was resolved that the Parish Council had no objections or concerns.

7.3. Herefordshire Council: Consultation on the extension of the Public Spaces Protection Order for dog control.
It was resolved that the Parish Council had no objections or concerns.

8. Neighbourhood Development Plan

8.1. To receive an update
The Clerk had submitted the ‘end of grant’ report to Groundworks UK. Out of the £7,000.00 claimed £3,528.69 had been spent to date. Due to the underspend the Parish Council would need to make arrangements for the return of the balance, £3,471.31.

8.2. Development in the River Lugg catchment: To receive an update and to consider the impact on the Brockhampton Group Neighbourhood Development Plan.
Herefordshire Council had written to all Parish Councils regarding the impact of restrictions on development in the River Lugg catchment area and Neighbourhood Development Plans. It was noted that until the water quality issues had been resolved that the neighbourhood plans within the River Lugg catchment area would not be able to progress.

The Parish Council’s planning consultant had advised that at least one of the proposed sites would discharge into the River Lugg catchment area and so the Brockhampton Group NDP could not proceed at this time. It was therefore resolved to put on hold development of the plan until these issues were resolved.

9. Planning

9.1. P210348: The Hollies, The Gains Road, Whitbourne, Worcester, Herefordshire WR6 5RE. Re-design of existing annex at The Hollies.
It was resolved that the Parish Council had no objections or concerns.

9.2. P210301: The Birches, Stonehouse Lane, Bringsty, Worcester, Herefordshire WR6 5TF. Proposed change of use of agricultural barn to residential dwelling with two storey extension and internal alterations. Demolition of existing lean-to structure.
It was resolved that the Parish Council had no objections or concerns.

10. Parish matters for discussion/decision

10.1. Annual Parish Meeting and Annual Council Meeting
It was resolved to defer discussions on this item until the arrangements for future virtual meetings had been clarified.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Invoices

11.3.1. David Hunter-Miller (salary and expenses): £438.61
11.3.2. HMRC (PAYE): £103.60
11.3.3. Worcestershire County Council Pension Fund: £168.77
11.3.4. MAS Bromyard Ltd (bus shelter installation): £919.20
It was resolved to settle the above invoices and cheques were duly signed.

12. Councillors’ reports and Items for the next agenda
Shaun Simpson resigned from the Parish Council as he would be moving away from the area. The Chairman extended the thanks of the Parish Council for his work over many years.

Thanks were extended to the volunteers that had been undertaking litter picks in the area.

It was resolved to add the following items to the next agenda:
• Annual Parish Meeting and Annual Council Meeting arrangements

13. Date of the next meeting
The next scheduled meeting is at 7:30PM on Wednesday 21st April 2021.

A resolution was passed to exclude members of the public due to the confidential nature of the following items.

14. Clerk’s Contract
It was resolved that the Chairman would undertake to review the contract with the Clerk before the next meeting.

The meeting closed at 8:42PM.