Minutes 16 September 2020

Online meeting of Brockhampton Group Parish Council at 7:30PM on Wednesday 16th September 2020 via ‘Zoom’


Present: Clive Brazier (Chair), David Boddington, Helen Allan, Shaun Simpson, Karen Rock
In attendance: David Hunter-Miller (Clerk), Nigel Shaw (Ward Councillor), David Nicholson (DJN Planning)

1. Apologies for absence
It was resolved to approve apologies from Dave Cave who was unable to attend virtual meetings due to technology issues.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Nigel Shaw provided an update as follows:
• There had been 21 new cases of Coronavirus in Herefordshire last week, including cases in a care home and school. One notice had been served on an individual for breaching lockdown measures.
• The recent traffic management measures in Bromyard are for a temporary 18-month period and their effectiveness and suitability would be reviewed.
• Herefordshire now has a 3.67-year housing supply which allows NDPs to carry more weight.
• Nigel Shaw had visited Clater Park with planning officers and a drainage engineer; it was concluded that the proposed tennis court would have negligible impact on drainage and surface water runoff.

4.2. Bromyard Downs Common Association
The BDCA had not met due to the Coronavirus lockdown measures but were investigating using online meeting software for future meetings.

4.3. Bringsty Common Manorial Court
The BCMC had been meeting online. Discussions were taking place regarding the grass cutting arrangements. Bringsty Football Club was looking to use the football pitch but this would first need to be brought up to an acceptable standard. The AGM would be held via ‘Zoom’ and is scheduled for Saturday 10th October 2020.

4.4. Public participation
No members of the public were in attendance.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 15th July 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were still two vacancies on the Parish Council and applications from parishioners were welcomed.

6.2. Light pollution, Bromyard Downs
No update was available.

6.3. Bus shelter (A44)
Nigel Shaw had recently applied to the Secretary of State for Environment, Food and Rural Affairs (DEFRA) for consent to construct the new bus shelter on Bringsty Common. Notices had also been affixed on site and in the Hereford Times.

It was resolved to purchase a ‘Brockhampton Group Parish Council’ plaque for this bus shelter, and the new shelter on the A44 at Linton.

6.4. Parking, junction of Buckenhill Road and B4203
It was noted that the Police had agreed to pay the area attention in future to try and encourage more appropriate parking at this junction.

7. Correspondence

7.1. Police and Crime Commissioner: Town and Parish Council survey.
The above survey was noted.

7.2. Herefordshire Council: Hereford transport strategy review update.
The above update was noted.

7.3. Herefordshire Council: Car parking charges consultation.
The above consultation was noted.

8. Neighbourhood Development Plan

8.1. HRA and SEA: To note that Herefordshire Council have completed the Habitats Regulations Assessment and Strategic Environmental Assessment.
It was noted that Herefordshire Council had completed the HRA and SEA. It was resolved to submit the following comments to Herefordshire Council:

SEA (Environmental Report)
1.16 The references here to housing development at Bringsty and Linton being limited to smaller market houses, local needs and affordable housing do not reflect the adopted LPCS policy RA2, which contains no such restrictions.
5.3 There is no Parish Plan for the area.
5.10 and subsequent assessment tables: I’m not clear why site 14 has been assessed. The SEA describes it as a site option, which was true in December 2019 at the time of the HSA Addendum. However, this position has been overtaken by events in that it has been discounted on HC highways advice received in February 2020. It is no longer a site option.

HRA Report
4.6: It’s hard to see how the statement in the final sentence that “the levels of phosphate is not an issues which is causing concern in this location at present” squares with the present moratorium on planning permissions in the Lugg catchment (and which affects the eastern part of the Neighbourhood Area). Perhaps this could be either clarified or deleted.

8.2. Regulation 14: To approve the draft Brockhampton Group Neighbourhood Development Plan 2011-2031 for the purposes of pre-submission consultation and publicity in accordance with the relevant regulations.
It was resolved to approve the draft Brockhampton Group Neighbourhood Development Plan (NDP) for ‘Regulation 14’ stage consultation.

It was noted that the standard ‘Regulation 14’ stage consultation process would need to be amended in light of continuing Coronavirus lockdown measures. The following approach would be followed:
• Consultation emails would be circulated to all statutory consultees and other relevant bodies.
• A letter drop would be circulated to the parish to inform them of the consultation and to direct them to an online copy of the draft plan. It might not be possible to provide a physical copy of the draft plan locally, but these could perhaps be made available on request.
• There would be a dedicated page on the Parish Council’s website with a copy of the draft plan.
• Bromyard Info would also be contacted to see if they could include a notice about the consultation.

9. Planning

9.1. P202672/F: Yearsett Court Farm, Whitbourne, Worcester, Herefordshire, WR6 5RQ. Variation of a condition 2 following grant of planning permission DCNC2005/0630/F (conversion of barn to farm workers accommodation). The farm business now needs fewer bedrooms in the building.
It was resolved that the Parish Council had no objections or concerns.

10. Parish matters for discussion/decision

10.1. A44/Bringsty Common layby: To consider suggested measures to keep the layby clear of parked vehicles.
Due to visibility concerns at this junction various measures were considered to keep the lay-by free of parked vehicles. It was noted that Herefordshire Council’s traffic engineers were recommending the complete closure of the lay-by and returning to verge.

It was hoped that funding might also be available to properly close the lay-by on the A44 near the junction with the Downs Road.

10.2. Accessibility Regulations: To note amendment of the Parish Council’s online accessibility statement with respect to PDF documents.
Scanned PDF documents are required as part of the audit process, but they do not comply with the Accessibility Regulations 2018. As such the Parish Council’s Accessibility Statement has been updated to confirm that such documents can be provided in an alternative format on request.

10.3. Hereford Green Network: To consider joining (£50.00 annual membership).
Further information would be presented at the next meeting for consideration.

10.4. Volunteers: To consider how the Parish Council can assist with volunteer activities.
It was suggested that the Parish Council would be keen to support volunteer activities in the parish, such as litter picks and public rights of way maintenance. Enquiries from volunteer groups were welcomed accordingly.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Invoices

11.3.1. David Hunter-Miller (salary and expenses): £420.36
11.3.2. HMRC (PAYE): £100.80
11.3.3. Worcestershire County Council Pension Fund: £164.32
11.3.4. UK Aggregates Ltd (bus shelter): £3324.00
11.3.5. HALC (website hosting and domain name): £66.00
It was resolved to settle the above invoices and cheques were duly signed.

11.4. Clerk’s Delegation

11.4.1. 12/08/20 – David Hunter-Miller (salary and expenses): £423.67
11.4.2. 12/08/20 – HMRC (PAYE): £101.00
11.4.3. 12/08/20 – Worcestershire County Council Pension Fund: £164.32
11.4.4. 12/08/20 – Herefordshire Council (election expenses): £138.51
11.4.5. 12/08/20 – Herefordshire Council (election expenses): £151.11
The above payments made between scheduled meetings were noted.

12. Councillors’ reports and Items for the next agenda
It was resolved to add the following items to the next agenda:
• Hereford Green Network membership

13. Date of the next meeting
The next scheduled meeting is at 7:30PM Wednesday 21st October 2020.

A resolution was passed to exclude members of the public due to the confidential nature of the following items.

14. Clerk’s contract: To consider and approve the NJC National Salary Award 2020-21.
It was resolved to approve the 2020/21 salary award (2.75% increase), backdated to 1st April 2020.

The meeting closed at 8:35PM.