Minutes 16 October 2019

Meeting of the Parish Council at 7:30PM on Wednesday 16th October 2019 at Bromyard & Winslow Town Council Offices


Present: David Boddington (Vice-Chair), Dave Cave, Lindsey Vernalls, Karen Rock, Shaun Simpson, Helen Allan
In attendance: David Hunter-Miller (Clerk), Nigel Shaw (Ward Councillor), James Hawkins (BDCA), member of the public

1. Apologies for absence
Apologies were received from Clive Brazier.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Nigel Shaw provided a report as follows:
• Natural England had identified an issue with high phosphate levels in the Lugg drainage area and had advised Herefordshire Council that they will be objecting to any planning application within the catchment if there was a possible impact on the Lugg.
• The Traveller Sites Development Plan Document had been passed and it included provision for two further pitches at the Linton site. Nigel Shaw had requested that the fencing at this site be repaired.
• The 420 bus timetable had changed, resulting in a slightly slower service to Worcester, which may cause difficulties with onward travel.

4.2. Bromyard Downs Common Association
James Hawkins (BDCA) was in attendance to answer questions.

A report was provided as follows:
• There had been discussions on re-establishing and extending the woodland at the top part of the common.
• Bromyard and Winslow Town Council is in discussions with the BDCA over the possibility of placing burial memorial stones on the common.
• A query was raised regarding the BDCA website as it was thought that the website was 12 months out of date with regards to agendas and minutes.

4.3. Bringsty Common Manorial Court
It was noted that the BCMC AGM will be at 7:30PM on Saturday 19th October, Whitbourne Village Hall.

4.4. Public participation
A member of the public put forward a suggestion that the NDP should perhaps look to identify a number of smaller sites, rather than the two larger sites currently proposed, to be more in keeping with the parish.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 18th September 2019
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

6. Progress reports

6.1. Grit bin, Burley Lane
Balfour Beatty Living Places did not wish to relocate one of the existing grit bins to the layby on Burley Lane but they had placed an order for a new bin; it was not known when this might be supplied.

6.2. Councillor vacancies
It was noted that there were currently three vacancies on the Parish Council and applications were welcomed.

6.3. Elections expenses return
Councillors were reminded of the need to complete a declaration of election expenses return for Herefordshire Council.

7. Correspondence

7.1. Bringsty Common Manorial Court: Request to consider a donation of £200.00 towards football pitch maintenance.
It was resolved to donate £200.00 to the Bringsty Common Manorial Court to support the football pitch maintenance.

7.2. CPRE Herefordshire: To note invite to their AGM at Bishopswood Village Hall on Saturday 19th October 2019.
The above invite was noted.

7.3. Herefordshire Council: To note invite to the Core Strategy and Neighbourhood Planning review workshop at 4:30PM on Wednesday 6th November 2019 at the Shire Hall, Hereford.
The above invite was noted.

7.4. Resident: Concerns regarding NDP consultation and proposed housing sites allocation.
Concerns had been received regarding the integrity of the NDP Steering Group in respect of declaring pecuniary interests. It was confirmed that the Steering Group was subject to the Parish Council’s Code of Conduct and was an advisory body only. It was agreed that there had been no breach of the Parish Council’s Code of Conduct with regards to the Housing Site Assessment for the NDP.

Concern was also raised at the choice of using a ‘Household Questionnaire’ rather than a ‘Residents Questionnaire’. It was confirmed that this was the typical method of consultation for Parish Councils preparing an NDP, and that the response rate of over 30% was considered excellent. It was noted that residents would be afforded many further opportunities to provide input into the plan.

It was noted that the Clerk had already provided an interim response to these concerns.

8. Planning

8.1. Neighbourhood Development Plan
It was noted that the recent consultation event had been a great success, attracting 54 attendees and generating 30 completed questionnaires and a further 3 sites for consideration.

Two separate pieces of work are now required (as detailed in item 8.2 below), work could then begin on the draft plan.

8.2. NDP Housing Site Addendum
DJN Planning Limited had provided two fixed fee proposals for dealing with the additional sites (£900.00) and providing revised and updated recommendations following the NDP Community Engagement Event (£450.00).

It was resolved to approve both fee proposals.

8.3. P192235/FH: Bridge House, Bromyard, Herefordshire, HR7 4QQ. Two storey extension to side of existing house.
It was resolved that the Parish Council had no objections or concerns provided that matching external materials were used.

9. Parish matters for discussion/decision

9.1. Bus shelter
It was understood that Whitbourne Parish Council were looking to purchase a new bus shelter and there may be a second-hand shelter that could be utilised. The condition of the shelter was currently unknown and would be verified.

It was resolved to remove this item from future agendas until further information was available.

9.2. Light pollution (Bromyard Downs)
Nigel Shaw had written to the business concerned but was still awaiting a response; he would endeavour to visit the business to try and move this forward.

9.3. Water courses
Environment Agency condition reports were considered and it was noted that two watercourses in the parish were currently rated as being in poor or bad condition. It was resolved to write to the Environment Agency for an update, to query whether the issue was agricultural or industrial and to ask what measures were being taken to resolve the issues.

10. Finance

10.1. Budget expenditure
It was resolved to approve the budget expenditure.

10.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

10.3. Bank mandate
It was resolved to defer signing of these forms until the November meeting.

10.4. Invoices

10.4.1. David Hunter-Miller (salary and expenses): £544.17
10.4.2. HMRC (PAYE): £50.00
10.4.3. DJN Planning Limited (NDP consultant): £445.70
10.4.4. Tamla Bowdler (NDP expenses): £81.67
10.4.5. Bromyard & Winslow Town Council (room hire): £43.20
It was resolved to settle the above invoices and cheques were duly signed.

10.5. Direct Debit

10.5.1. Information Commissioner (registration) 24/09/19: £35.00
The above direct debit payment was noted.

11. Councillors’ reports and Items for the next agenda
It was resolved to add the following items to the next agenda:
• Bank mandate paperwork
• Light pollution (update)
• Water course condition reports (update)
• Grit bin, Burley Lane (update)

12. Date of the next meeting
The next scheduled meeting of the Parish Council is at 7:30PM on Wednesday 20th November 2019.

The meeting closed at 20:36PM.