Minutes 15 September 2021

Meeting of Brockhampton Group Parish Council at 7:30PM on Wednesday 15th September 2021 at Whitbourne Village Hall, WR6 5RR

Minutes 09/2021

Present: Clive Brazier (Chair), Pete Stoddart, Helen Allan, Karen Rock
In attendance: David Hunter-Miller (Clerk)

1. Apologies for absence
It was noted that Debi Darby had resigned from the Parish Council and the vacancy notices had been posted accordingly.

Apologies were noted from Marianne Boddington and David Boddington.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
No report available.

4.2. Bromyard Downs Common Association
A report was received as follows:

Throughout the summer period the BDCA volunteers have continued with their planned conservation activities. This has seen them clear the many paths across the Downs to facilitate access for all together with the clearing of all of the ponds, removal of dead trees and overall general improvements.

The volunteers meet for three days each month and carry out their activities following a detailed sub-plan, that has been produced by Graham Barker and Andrew (Mac) MacLean, following their detailed walk across the downs this summer. This sub-plan is in accordance with and aligned with the BDCA Management Plan and the Stewardship scheme. The dates of the volunteer days are produced in three-month batches and are available on the BDCA website. The volunteers are also all on a WhatsApp group to enable Graham and Mac to update them on last minute changes and what they should bring to the volunteer day. The last few sessions have taken place around the lower racecourse area and ponds where they have removed a few dead trees as well as clearing over hanging branches. They have also spent two-day sessions maintaining the car park, which is not a BDCA responsibility, together with reinstating the BDCA notice board there.

Training for the volunteers has been paused due to Covid but has now recommenced with a tractor driving course together with a chain saw course. The next area to be addressed will be on First Aid training.

There have been some complimentary comments received by the volunteers for the work on the downs. There has also been some verbal abuse by dog walkers and others complaining about the cutting of brushwood and disturbing the nesting birdlife. The response to each is that they are informed that the Downs are managed within strict guidelines under the agreed management plan.A recent complaint was raised on the Bromyard Info site regarding Warren Wood and directed at the BDCA. James Hawkins, Chair of the BDCA, responded to the complainant pointing out that this is National Trust property and was nothing to do with the BDCA. He then received an apology via email.

The toposcope has been installed at the top of the Downs and has proven popular with walkers.

The Annual General meeting of the BDCA will take place in the Falcon Hotel on Wednesday 22nd September at 7PM.

The Dave Cave memorial bench has been ordered from “Say it with wood” and delivery is expected in the next few weeks.

The BDCA agreed to the “round the Downs race” taking place on the common and around Warren Farm. This was a very well – supported event with 250 runners and numerous family members cheering them on.

A meeting with the Heritage Lottery Team is scheduled to discuss monies left over from the original grant.

4.3. Bringsty Common Manorial Court
A short update was received.

4.4. Hereford Green Network
It was noted that there was a presentation on wildflower planting for highway verges and it was thought that this was something that the Parish Council could consider in future.

4.5. Public participation
No members of the public present.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 21st July 2021
I was resolved to approve the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were four vacancies on the Parish Council and applications from parishioners were welcomed.

It was resolved to prepare a letter drop advertising the vacancies for hand delivery to areas of the parish where there is currently little or no representation on the Parish Council.

6.2. Memorial to former Councillor and Chairman Dave Cave
It was noted that the memorial bench has been ordered and delivery was expected in the coming weeks.

7. Correspondence

7.1. Herefordshire Council: Briefing note on 5-Year Housing Land Supply.
The above briefing was noted.

7.2. Herefordshire Council: Climate and Nature Grant Scheme.
The above grant scheme was noted.

7.3. Herefordshire Council: Invite to Parish Council Summit at 7:00PM on Monday 6th December 2021.
The above invite was noted.

7.4. Police: Consultation on draft Safer West Mercia Plan.
The above consultation was noted.

7.5. Police: Updates on Herefordshire Rural and Business Crime Officer and Neighbourhood Matters website.
The above update was noted.

8. Neighbourhood Development Plan

8.1. To receive an update
It was noted that the plan was still on hold due to planning restrictions imposed in relation to the River Lugg phosphate contamination issues. It was resolved to enquire with the Parish Council’s planning consultant to see if any action could be taken to restart the process.

9. Planning

9.1. P212909/L: The Oasthouse, The Farm, Whitbourne, Worcester, Herefordshire, WR6 5SH. Proposed addition of an additional bathroom on the second floor and replacement of the casements to the single glazed timber windows with double glazed casements (frames to remain). Refurbishment and repair of roof.
It was resolved that the Parish Council had no objections or concerns.

9.2. S106: To consider a S106 priority list for potential future funding contributions.
It was resolved to add the following items to the S106 priority list for the parish:
• Community Facilities. Such as supporting the youth centre in Bromyard.
• Open Spaces. An education centre on Bromyard Downs to explain the biodiversity and environmental aspects together with enhancing wildlife conservation in the local area. This could be as simple as a large board in the car park or a small covered area.
• Outdoor gym equipment.

10. Parish matters for discussion/decision

10.1. Nil.
No matters discussed.

11. Finance

11.1. Bank mandate
The bank mandate forms had been prepared ready for signing.

11.2. Budget expenditure
It was resolved to approve the budget expenditure.

11.3. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.4. Invoices

11.4.1. David Hunter-Miller (salary and expenses): £346.54
11.4.2. HMRC (PAYE): £80.60
11.4.3. Worcestershire County Council Pension Fund: £131.26
It was resolved to settle the above invoices and cheques were duly signed.

11.5. Clerk’s Delegation

11.5.1. 18/08/21 – David Hunter-Miller (salary and expenses): £346.74
11.5.2. 18/08/21- HMRC (PAYE): £80.40
11.5.3. 18/08/21- Worcestershire County Council Pension Fund: £131.26
The above payments made between scheduled meetings were noted.

12. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• SmartWater (the Police would be invited to attend)
• Downs Road surface maintenance
• Cats-eye replacement (B4203)

13. Date of the next meeting
The next scheduled meeting is at 7:30PM on Wednesday 17th November 2021.

The meeting closed at 8:31PM.