Minutes 16th March 2017

Parish Council meeting on Thursday 16th March 2017 at 7.30pm at
Bromyard and Winslow Town Council Offices


Present: Paul Friend (Chairman), David Boddington, Helen Allan, Roger Steeds, David Cave, Shaun Simpson, Clive Brazier, Gill Williams
In attendance: David Hunter-Miller (Clerk), Councillor Shaw, Janet Green and Chris Green (Footpaths Officers), Hannah Welsh and James Hawkins (Bromyard Downs Common Association)

1. To accept apologies for absence
Apologies received from Peter Stoddart.

2. To receive declarations of interest and written requests for dispensation
Nil received.

3. Open Session:

1. Report from the Ward Councillor, Nigel Shaw
An update was given on the Velo Birmingham cycling event that would pass through the Parish. Negotiations with Herefordshire Council were ongoing regarding the closure of the B4203 (6am – 3:30pm) for the event. Cllr Shaw was to meet with the organisers regarding concerns over local access. It was agreed that the Council would consider the matter at a future meeting with a view to reinforcing these concerns, if needed.
An update was given on the signs at Saltmarshe; a court date has now been set.
It was confirmed that the proposed housing development at Woods Transport Yard had been refused by the Planning Inspector.

2. Public Participation (10 minutes)
Hannah Welsh (BDCA) provided an update on the proposed fencing on parts of the common, it was confirmed that plans would be drawn up and circulated to the Parish Council before submission to Herefordshire Council.
Celebrations to mark the end of the Bromyard Downs project were planned for Saturday 6th May (flyers circulated).
Cllr Friend extends the thanks of the Council to the BDCA.

4. To consider and adopt the minutes from the Parish Council meeting on 16th February 2017
The minutes of Parish Council meeting were approved and signed as a true record by the Chairman with the following amendments to minute 3.12 ‘B4203’ to replace ‘B24203’ and ‘Saltmarshe’ to replace ‘Salt Marsh’.

5. Report from the Footpaths Officer, Janet Green
An update on footpaths was given by Janet and Chris Green. Gate supplied by Herefordshire Council was installed at Lower Norton.
It was anticipated that the steps at Upper Norton would cost under £250 (to cover materials and expenses of volunteers) and it was proposed by Cllr Friend and seconded Cllr Steeds and resolved that the Parish Council would assist with these costs.
Footpaths had been cleared at Linton, Brockhampton and Norton.

6. Finance:

1. Clerks salary and expenses: £209.33
2. HMRC PAYE: £44.80
The Council agreed the payments as listed
3. Update on bank account issues and mandate change
The mandate variation forms were signed by the Council to allow the Clerk access to the bank statements.
It was resolved that Cllr Cave, Cllr Rock and Cllr Allen would be added as signatories, the Clerk to arrange the necessary paperwork.
Cllr Steeds asked for a regular update on finance matters at future meetings and it was agreed that this would be implemented as soon as was practicable.

7. Planning:

1. P170472/U – The Midden, Bringsty Common, Bringsty, Herefordshire, WR6 5UP. Certification of lawfulness for the existing use of The Midden as a dwelling house.
Cllr Friend declared a non-pecuniary interest in this item.
No objections were raised by the Council.

8. Woods Transport Yard Linley Green WR6 5UB, Councillor Shaw requests support from BGPC for a S215 order to clear/tidy up the yard
The Council strongly supported this and it was agreed that the Clerk would to write to Herefordshire Council to request that the yard was tidied up. Cllr Steeds proposed, Cllr Friend seconded.
Cllr Boddington queried a Public Right of Way that had existed in the vicinity, it was confirmed that this route no longer existed on the definitive map.

9. To consider a request from Upper Norton for financial support from BGPC
Dealt with under item 5.

10. To consider a request from Bringsty Common Manorial Court for support from BGPC for a 30mph speed limit TRO on the A44 across Bringsty common
The Council discussed the matter and considered and resolved that they could not support the introduction of a 30mph speed limit at this location.
Cllr Shaw commented that there would be a Community Speed Watch vehicle parked on Bringsty Common in the near future.

11. To consider correspondence from Cllr David Boddington concerning Clater Park
Cllr Boddington voiced strong concerns regarding the health issues arising from the Clater Park development and proposed that his report be sent to the Environment Agency for consideration. The Council resolved that the Clerk would write to the Environment Agency and draw attention to these concerns.
Cllr Shaw formally acknowledged the report from Cllr Boddington and will send a letter to the Director of Public Health referencing the report.

12. Items for the next agenda
Consideration of draft letters circulated by Cllr Steeds.
Further consideration of health concerns at Clater Park.
Regular update from Bromyard Downs Common Association.
Regular update from Bringsty Common Manorial Court.
Replacement notice boards.
Parish Council website update.

13. Date of the next meeting
Thursday 20th April.

The meeting closed at 9:18PM