Draft Minutes

Meeting of the Parish Council at 7:30PM on Wednesday 20th March 2019 at Bromyard and Winslow Town Council Offices

Minutes

Present: Dave Cave (Chair), David Boddington, Helen Allan, Shaun Simpson, Clive Brazier
In attendance: David Hunter-Miller (Clerk), Janet Green (Footpaths Officer Linton and Brockhampton), David Matthews (Footpaths Officer Norton), members of the public

1. Apologies for absence
Apologies were received from Gill Williams.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

1. Report from the Ward Councillor
Nigel Shaw sent his apologies.

2. Report from Bromyard Downs Common Association
No report available.

3. Report from Bringsty Common Manorial Court
No report available.

4. Public participation
A resident was in attendance and discussed plans for the proposed refurbishment and development of Marley Cottage. Plans and documents were circulated and considered.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 20th February 2019
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

6. Progress reports

1. Community Governance Review
It was noted that the Community Governance Review had been successful. Brockhampton Group Parish Council now totalled 10 seats (Linton 5, Norton 4 and Brockhampton 1). A Parish Council quorum was now 4 members.

It was noted that there were currently three vacancies on the Parish Council.

2. Parish Council Elections
The Clerk provided an update on the 2019 Local Government Elections and gave advice to those members looking to submit nomination papers.

3. Footpaths Officer
Janet Green was in attendance and confirmed that she was resigning as Footpaths Officer for Norton, but would like continue with Linton and Brockhampton. David Matthews had volunteered to take on the role for Norton and introduced himself.

It was noted that the BDCA had invested in equipment for scrub clearance and it might be possible to loan this to the Footpaths Officer.

7. Correspondence

1. Bromyard Downs Common Association
A request for funding assistance for clearing the ditches and grips along the top Bromyard Downs Road was considered. A further request had been received for assistance in maintaining the main car park on Bromyard Downs.

It was resolved to ask for costed proposals for these works to enable more detailed consideration at a future meeting.

8. Planning

1. Neighbourhood Development Plan
An update was received from the Steering Group.

The ‘call for sites’ process had concluded on Wednesday 20th February 2019 and submissions from five individuals / groups had been received, resulting in a number of sites across the two areas of interest (Linton and Bringsty). A professional appraisal of the sites would be completed in preparation for the May NDP Steering Group meeting.

It was anticipated that a draft NDP would be available by the end of 2019 for ‘Regulation 14’ stage consultation by early 2020.

It was resolved to hold a Community Engagement Event during September 2019 (or sometime before the October half-term).

2. P190199/F: Gospel Oak, Bringsty Common, Bringsty, Herefordshire. The proposal is for two small log cabins to provide holiday accommodation.
It was resolved that the Parish Council had no objections or concerns at the time of the meeting.

3. P190733/FH: Hillside Cottage, Bringsty, Worcester, Herefordshire, WR6 5UP. Proposed first floor side domestic extension.
It was resolved that the Parish Council had no objections or concerns at the time of the meeting.

9. Parish matters for discussion/decision

1. Grit bins
A further request had been received from a member of the public to purchase a grit bin or bins for Burley Lane (in Linton parish). It was resolved to ask Herefordshire Council to replace the damaged grit bin and to consider relocating it to a more suitable position (as suggested by the resident).

10. Finance

1. Budget expenditure
It was resolved to approve the budget expenditure.

2. Bank reconciliation
It was resolved to approve the bank reconciliation.

3. Invoices

1. David Hunter-Miller (salary and expenses): £540.70
2. HMRC (PAYE): £43.20
It was resolved to settle the above invoices and cheques were duly signed.

3. HALC (membership): £572.38
It was resolved that a subscription to the Herefordshire Association of Local Councils (HALC) was no longer required and so the above payment was not approved.

11. Councillors’ reports and Items for the next agenda
No matters reported.

12. Date of the next meeting
The next scheduled Parish Council meeting is at 7:30PM on Wednesday 24th April 2019.

A resolution was passed to exclude members of the public due to the confidential nature of the following items.

13. Clerk’s Employment
It was resolved to adopt the NJC payscale recommendations for 2019/20; from April 2019 the Clerk’s salary would be now be at SCP22 (previously SCP28).

The meeting closed at 20:41PM.