Draft Minutes

Meeting of the Parish Council at 7:30PM on Wednesday 18th March 2020 at Bromyard & Winslow Town Council Offices

Minutes

Following government advice to minimise the possible health risk from Coronavirus there was no quorum and so the meeting was adjourned.


Meeting of the Parish Council at 7:30PM on Wednesday 19th February 2020 at Bromyard & Winslow Town Council Offices

Minutes

Present: Clive Brazier (Chair), David Boddington, Karen Rock, Lindsey Vernalls, Helen Allan, Shaun Simpson
In attendance: David Hunter-Miller (Clerk), Nigel Shaw (Ward Councillor), member of the public

1. Apologies for absence
No apologies were received.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Nigel Shaw provided a report as follows:
• There had been major flooding across the county but Brockhampton Group had been relatively unaffected. A number of blocked gullies had been identified and reported.
• Herefordshire Council had recently met to review their budget; an additional £2 million had been identified for U and C class roads for flooding mitigation works and surface repairs.
• Reported pothole and drainage issues were at a very high level currently due to the severe weather.
• Gigaclear was working in the area to increase provision of superfast broadband in the parish; it was anticipated that work would be completed early June 2020.

4.2. Bromyard Downs Common Association
Additional volunteers were needed for future working parties on the common. A Police Community Support Officer attended the last meeting of the BDCA to offer advice and answer questions; it was felt that the presentation was excellent and that they should be invited to a future Parish Council meeting.

4.3. Bringsty Common Manorial Court
Maintenance expenditure was being reviewed in light of the reduced grant funding available. The football pitch and firebreaks would continue to be cut, but cuttings would not be collected from grassland areas in order to reduce expenditure. The BCMC was looking to work with commoners to plant wildflowers and undertake other similar projects.

4.4. Public participation
A member of the public spoke regarding the Clater Park planning applications (items 8.1 and 8.2). It was asserted that there is a covenant relating to these buildings that prohibits residential use. It was stated that the covenant was put in place for essential reasons; for instance the proposed plans show the installation of a bio-boiler which would be a fire hazard to adjacent structures (used for chemical storage, wood store). It was felt that the bat surveys undertaken did not take into account recent significant lighting additions to the property that would affect the number of bats recorded. It was reported that floodlighting, plastic guttering and a vehicle charging point had been affixed to the listed buildings without the necessary permission; Nigel Shaw (Ward Councillor) would report these items to Herefordshire Council Planning Enforcement for review.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 8th January 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were currently 3 vacancies on the Parish Council and applications from parishioners to fill the vacancies were welcomed.

6.2. Light pollution, Bromyard Downs
Nigel Shaw (Ward Councillor) was still pursuing the issue but there was some uncertainty as to exactly which building the flood lighting had been attached to.

It was reported that there were a number of flood lights causing similar issues on Linton trading estate and Nigel Shaw would make enquiries accordingly.

6.3. Notice board
It was noted that the new notice board had been delivered and it was resolved that this would be installed adjacent to the bus shelter at Linton.

7. Correspondence

7.1. Parishioner: Concerns regarding planting of private woodland near to Clater Park.
The comments and concerns were considered but it was noted that the issues fall outside of the Parish Council’s purview.

7.2. Herefordshire Council: Hereford transport strategy review questionnaire.
The above questionnaire was noted.

7.3. Herefordshire Council: Core Strategy settlement hierarchy; review of rural facilities.
It was resolved that the Chairman would undertake to complete the survey.

8. Planning

8.1. P200019/L: Clater Park, Bringsty, Worcester, Herefordshire, WR6 5TP. Proposed conversion of stables to gym, workshop, children’s playroom and home office. Proposed installation of doors to open car port and construction of north and west walls.
It was resolved to object to the application.

It is felt that many of the design elements are unsympathetic to the grade-two listed building including, but not limited to, the choice of roofing material and roller doors.

The comments of the Landscape Officer are fully supported and the Parish Council would echo the request for a ‘masterplan’ to be provided for this site. There is concern that piecemeal development of the site would negatively impact the character and beauty of this sensitive, historic location.

The validity and relevance of the bat survey have been called into question as it is noted that extensive flood lighting has been installed on the site. Artificial lighting of bat roosts, access points and foraging pathways can be extremely disturbing to bats and can, in some cases, lead to bats abandoning or becoming entombed in the roost.

It is understood that adjacent agricultural buildings are used to store chemicals and hay/straw and so present a significant fire hazard; given the very close proximity of these combustible materials consideration will need to be given as to how this danger can be mitigated.

8.2. P200018/FH: Clater Park, Bringsty, Worcester, Herefordshire, WR6 5TP. Proposed conversion of stables to gym, workshop, children’s playroom and home office. Proposed installation of doors to open car port and construction of north and west walls.
It was resolved to object to the application.

It is felt that many of the design elements are unsympathetic to the grade-two listed building including, but not limited to, the choice of roofing material and roller doors.

The comments of the Landscape Officer are fully supported and the Parish Council would echo the request for a ‘masterplan’ to be provided for this site. There is concern that piecemeal development of the site would negatively impact the character and beauty of this sensitive, historic location.

The validity and relevance of the bat survey have been called into question as it is noted that extensive flood lighting has been installed on the site. Artificial lighting of bat roosts, access points and foraging pathways can be extremely disturbing to bats and can, in some cases, lead to bats abandoning or becoming entombed in the roost.

It is understood that adjacent agricultural buildings are used to store chemicals and hay/straw and so present a significant fire hazard; given the very close proximity of these combustible materials consideration will need to be given as to how this danger can be mitigated.

9. Neighbourhood Development Plan
DJN Planning had prepared a Housing Site Assessment Addendum to review the additional sites put forward at last year’s Community Engagement Event. Further input on the viability of the sites had been received from Herefordshire Council. The housing allocations would be reviewed in more detail at the next NDP Steering Group meeting and Parish Council meeting on Wednesday 11th March 2020.

It was resolved to query with DJN Planning if the windfall allowance could be increased to 8 properties (this would be pro-rata for the remaining period 2019-2031); this would leave only 18 properties to allocate in the plan.

10. Parish matters for discussion/decision

10.1. Bus shelter
The necessary paperwork was being progressed to allow the relocation of the bus shelter to the A44.

10.2. Litter bin sponsorship
It was noted that sufficient sponsorship had already been identified for the litter bin.

10.3. Maintenance of the lanes/tracks across common land (Linton)
It was noted that the lanes were classified as Byways Open to All Traffic (BOAT).

10.4. Climate change action plan
It was resolved to defer discussion on this to a future meeting.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Internal Auditor
It was resolved to appoint Iain Selkirk to audit the 2019/20 accounts.

11.3.1. Invoices
11.3.2. David Hunter-Miller (salary and expenses): £504.43
11.3.3. HMRC (PAYE): £44.00
11.3.4. Worcestershire County Council Pension Fund: £177.13
11.3.5. Greenbarnes Ltd (noticeboard): £1,071.34
11.3.6. Bromyard & Winslow Town Council (room hire): £48.60
It was resolved to settle the above invoices and cheques were duly signed.

12. Councillors’ reports and Items for the next agenda
It was resolved to add the following items to the next agenda:
• Police Community Support Officer presentation
• Climate change action plan
• Light pollution, Bromyard Downs (update)
• Notice board (update)
• Bus shelter (update)

13. Date of the next meeting
The next NDP Steering Group meeting is scheduled for 6:00PM on Wednesday 11th March 2020.
The next Parish Council meeting is scheduled for 7:30PM on Wednesday 11th March 2020.

A resolution was passed to exclude members of the public due to the confidential nature of the following item.

14. Pensions Regulator
It was noted that the third anniversary of the Parish Council’s staging date was the 1st October 2019 and the re-declaration deadline is the 2nd March 2020; the Clerk had completed the re-enrolment duties accordingly.

The meeting closed at 9:28PM